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Administrative Assistant

Our client is a small but fast growing property maintenance company based in Barnet looking for a superb multi-tasker with excellent communication skills and an upbeat attitude.

Candidates should be able to assist management by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making bookings for colleagues and their clients, and generally being a helpful and positive presence in the workplace.

To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate.

They should always be prepared and responsive, willing to meet each challenge directly.

The Administrative Assistant must have excellent IT skills, be comfortable with general office tasks, and excel at both verbal and written communication.

Most importantly, the Administrative Assistant should have a genuine desire to meet the needs of both management and their clients.

Key Roles & Responsibilities:

  • Answer and direct phone calls to the relevant team member
  • Organise and schedule appointments for staff members
  • Liaise with property occupiers in order to assess their needs and determine the best course of action
  • Write and distribute email, correspondence memos, letters and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system in Outlook and One Drive
  • Order supplies and research new deals and suppliers
  • Maintain contact lists of clients, suppliers and contractors
  • Reconcile expenses, payments and remittances in Xero Accounting software
  • Provide general support to visitors
  • Act as the point of contact for their clients

Preferred Experience and Qualifications:

  • Proven experience as an Administrative Assistant or Office Admin Assistant
  • Experience in property management or maintenance
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS Word, in particular) and Adobe Acrobat
  • Excellent time management skills and the ability to prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational skills with the ability to multi-task
  • Excellent customer service skills
  • Educated to A Level standard or above

What our client can offer:

  • Salary £20-22k 
  • Pension
  • 21 days holiday plus bank holidays
  • Working hours 9-5:30
  • Friendly working environment
  • Opportunity for progression

How to Apply

If this role is of interest and you would like to learn more please attach your CV to the link provided and the Hiring Company will be in direct contact.

  • Start: ASAP
  • Duration: Permanent
  • Rate: £20k - 22k per year + Pension
  • Location: East Barnet
  • Type: Permanent
  • Industry: Secreterial
  • Recruiter: Hiring People
  • Contact: Hiring People
  • Email: to view click here
  • Reference: TSG02
  • Posted: 2020-10-14 15:56:36 -

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