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Assistant Office Manager

Are you an experienced administrator with 3 years’ of competent book keeping skills? Do you have experience in running a small office?

If so this could be the role for you! 

ML Fabcuts is a long standing company providing high quality, bespoke metal fabrication work to a large and varied customer base.  They are undergoing a period of rapid expansion and are recruiting for numerous positions to bolster their current workforce.

The assistant office manager will report to one of the 2 company directors.  This is a key position which requires the right candidate to be fluent in the use of Sage Accounts and Sage Payroll.  A personable manner with tireless determination will be required when chasing overdue accounts.

Attention to detail is critical in every aspect of this role.

Day to day responsibilities will include, but not be limited to:

Primary Responsibilities:

  • Providing office, customer and employee administration support
  • Keeping well-organised files and records of business activity within office
  • Responding professionally and accurately to all enquiries
  • Accurately collecting, inputting and processing data into various internal systems (processing data from databases and spreadsheets)
  • Reports and Data Inputting – Sage & Payroll
  • Support the implementation and maintenance of all office procedures, to include fire alarm testing, fire drills, health and safety implementation and ISO liaison
  • Assist with the management of company vehicles
  • Order and maintain stock of relevant office stationary and other office supplies
  • Coordinating tidying of the office in general and arranging necessary repairs
  • Booking couriers
  • Dealing with new employee’s requirements, such as ordering uniform and setting up workstation
  • Update internal digital Community Board
  • Filing, scanning and photocopying
  • Acting as close support to the directors
  • Scheduling appointments and events
  • Participating in office meetings and taking meeting minutes when required
  • Giving feedback on office efficiency and suggesting possible improvements
  • Perform any other administrative tasks as and when required
  • Ad-hoc projects as required

Key Skills Required:

The successful candidate will be expected to demonstrate the following:

  • Excellent clear and concise telephone manner
  • Ability to exercise discretion in all company related matters
  • Act appropriately with any confidential information and show a trustworthy approach to work
  • Proficient in using a computer, especially Word, Excel and MS Office
  • High level of professionalism
  • Excellent organisational skills
  • Excellent time management – prioritise and complete tasks fully within an agreed timescale
  • Punctual
  • Excellent attention to detail – accuracy is key
  • A positive ‘can do’ attitude
  • Ability to work as part of a team
  • Good numeracy skills with a logical, tenacious and methodical approach
  • Ability to cope with pressure
  • Excellent verbal and written communication skills
  • Excellent listening skills
  • Flexible and helpful attitude
  • Self-motivated and able to resolve problems independently
  • Eager to learn and confident to take on new responsibilities

How to apply:

If you are interested in this opportunity and want to learn more then we would love to hear from you!  Please attach an up to date copy of your CV to the link provided and we will be in direct contact.

Good luck! 

  • Start: ASAP
  • Duration: Perm
  • Rate: £27k - 35k per year + DOE
  • Location: Crayford
  • Type: Permanent
  • Industry: Secreterial
  • Recruiter: Hiring People
  • Contact: Hiring People
  • Email: to view click here
  • Reference: MLFC02
  • Posted: 2021-10-12 15:54:20 -

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