Administrator

Administrator - Hillingdon, West London - Hybrid working - £30,000 per annum

CBW is currently recruiting on behalf of a well-established and highly reputable Facilities Management service provider located in Hillington, West London.

This is an exciting opportunity for an experienced and proactive professional to join a dynamic team within the fast-paced Facilities Management sector.

The ideal candidate will bring proven experience in a similar environment, demonstrating a strong understanding of FM operations and best practices.

We are seeking someone with exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively.

The successful individual will be a forward-thinking problem solver—someone who anticipates challenges, offers solutions, and adds value through a proactive and collaborative approach.

If you thrive in a structured yet evolving environment and are looking to take the next step in your FM career with a respected and supportive organisation, we encourage you to apply.

Brief Overview:

• Monday - Friday 
• 8am - 5pm
• 18 month FTC - possibility for extension 
• Hybrid working available - 4 days in office
• £30,000 per annum 

• Oversee and process new supplier onboarding requests, ensuring full compliance with company policies and procurement procedures.
  
  
• Validate and upload all required supplier documentation into the Procurement system, maintaining data integrity and version control.
  
  
• Provide administrative support to internal stakeholders in the creation of purchase orders, ensuring correct approval workflows are followed.
  
  
• Maintain a high standard of accuracy when entering and updating data, while effectively managing multiple time-sensitive requests.
  
  
• Monitor and manage the shared Procurement inbox on a daily basis, responding to queries and directing tasks to appropriate team members promptly.
  
  
• Support the Procurement Manager in maintaining audit-ready records, ensuring ongoing compliance with internal and external standards.
  
  
• Actively promote the use of the Preferred Supplier List (PSL) and ensure supplier and contract records are current and well-maintained.
  
  
• Conduct supplier spend analysis and support procurement reporting requirements to inform business decisions.
  
  
• Liaise with accreditation bodies and certification partners to provide accurate and timely supplier information.
  
  
• Ensure that all suppliers meet onboarding, documentation, and compliance requirements in line with business expectations.
  
  
• Identify and escalate risks or potential service interruptions related to supplier performance or non-compliance.
  
  
• Contribute to procurement-led projects, process improvements, and strategic initiatives to strengthen supply chain reliability and operational efficiency.
  
  

• Demonstrated experience in an administrative role, preferably within a procurement or supply chain environment.
  
  
• Background in facilities management (FM), mechanical & electrical (M&E), or construction sectors is advantageous.
  
  
• Strong interpersonal and stakeholder management skills, with the ability to build relationships across departments.
  
  
• Confident in data analysis and reporting, with proven ability to manage competing priorities under minimal supervision.
  
  
• Proficient in Microsoft Office Suite, especially Excel, Outlook, Word, Teams, and Office 365.
  
  
• Exceptional attention to detail, organisational skills, and the ability to manage documentation with precision.
  
  
• Capable of independently managing supplier-related administrative tasks from initiation to completion.
  
  
• Immediate availability or ability to start within one week is required; this is a fixed-term contract position.