Facilities Administrator

Administrator - Edinburgh - Salary up to £29,000 DOE

CBW is excited to be working with a leading facilities company based in Edinburgh.

The Administrator will support daily operations within the Facilities Management team by handling scheduling, job logging, documentation, client communication, and ensuring compliance records are accurately maintained. 

Key Responsibilities:

• Assist the FM team with day-to-day administrative tasks, including handling emails, phone calls, and correspondence.
• Maintain and update records related to maintenance, service contracts, and compliance documentation.
• Prepare reports, presentations, and meeting minutes as required.
• Manage purchase orders, invoices, and procurement processes for FM-related supplies and services.
• Act as the first point of contact for FM-related queries and service requests.
• Log and track work orders, ensuring timely responses and updates.
• Liaise with contractors and internal teams to schedule maintenance, repairs, and inspections.
• Monitor and follow up on outstanding tasks to ensure issues are resolved promptly.

• Strong administrative and organisational skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
• Ability to manage multiple tasks and prioritise workload effectively.
• Knowledge of health and safety regulations and compliance requirements (desirable).
• Experience in working within a Facilities Management environment (preferred).
• Previous experience in an administrative role, ideally within FM or a similar environment (Essential)
• Familiarity with FM operations, property management, or building maintenance (advantageous).
• Strong IT skills and experience working with databases and reporting systems.

• Salary up to £29,000 DOE.
• 25 days annual leave plus bank holidays.
• Generous workplace pension scheme.
• Training, development & progression opportunities.
• Monday to Friday 8am - 5pm office based.