Senior Administrator

Senior Administrator - Engineering Division - Permanent position - £30,000 - 40,000 per annum
Location: City of London  
Employment: Full-time, Permanent



We are seeking a highly organised and proactive Senior Administrator to provide high-level administrative and operational support within a busy directorate.

This role is ideal for an experienced administrator who thrives in a fast-paced, detail-driven environment and can confidently support senior stakeholders.

Key Responsibilities: The scope of services to be provided by the engineering team Senior Administrator are as follows:

• Line management responsibilities for Administrator/s.
• Validation and assurance of all administrative reports and metrics.
• Provide administrative support to the infrastructure management team.
• Responsible for accurate Infrastructure commercial reporting and accounting.
• Support the management team across day to day purchasing and invoicing.
• Maintain the Help Desk function as key supplier interface contact.
• Management, collation, and presentation of various performance metrics.
• Attend meetings as required to present administrative reports.
• Validate and assure budget reporting, providing accurate monthly reports.
• Function as 3rd party escalation for all 3rd party administrative tasks.
• Assure a team business continuity plan is maintained.
• Engage with all 3rd party specialist contracts to assure commercial compliance.
• Maintain individual Training Need Assessment and schedule all training schedules.
• Support Health & Safety and Well-being across the Infrastructure Team
• Assure all Statutory property logbooks are in a good state of presentation.
• Maintain an annual Property Impact Schedule working with management.
• Key recruitment liaison for the infrastructure team.
• Responsible for all Infrastructure team on-boarding.
• Manage and audit team holidays, expenses, sickness on monthly basis.
• Maintain accurate shift schedules across the various teams and properties.
• Manage a Compliance database of all statutory testing and certification.
• Support the infrastructure management team across administrative type tasks.

• Minimum City & Guilds Level 2/3 (or transferable) Business & Administration
• IOSH Managing Safely qualification.
• Experience working in an engineering administrative type environment.
• Excellent grasp of Microsoft Office – Word; Excel and PowerPoint.
• Excellent communicator both verbal and written form.
• Ability to make judgments based on evaluating information against defined procedures, contributing to decision-making and continuous improvement.
• Ability to receive and convey regular information, including sharing and reporting information.
• Work collaboratively to leverage the knowledge, skills, and experiences of the team.
• Strong commitment to working flexibly and effectively with a range of staff and contractors.
• Maintains exacting standards in all work undertaken.

• Competitive salary 
• Encourage flexible working 
• Private medical insurance and income protection
• 26 days annual leave with option to buy up to 12 additional days