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Helpdesk Administrator – Southwark StreetUp to £35,000 per annum | Office-Based | Permanent Role CBW Staffing Solutions are currently recruiting for a Helpdesk Administrator on behalf of a highly reputable, family-owned business based in London.
This is a fantastic opportunity to join a supportive and growing team in a newly refurbished office environment. Key Details:Location: Southwark StreetSalary: Up to £35,000 per annum (dependent on experience)Working Hours: 08:00 – 17:00, Monday to FridayContract Type: Full-time, PermanentWork Arrangement: Fully office-basedRole Overview: As a Helpdesk Administrator, you will play a crucial role in supporting the day-to-day operations of the maintenance team.
You’ll be responsible for coordinating engineer schedules, managing internal systems, handling client communications, and processing financial documents such as purchase orders and quotations. Key Responsibilities:Liaising with clients, engineers, and internal staff to ensure smooth operationsManaging engineer diaries and scheduling appointments via internal systemsRaising and processing purchase orders and job quotesCoordinating with the maintenance supervisor to allocate daily tasksManaging incoming and outgoing communications (emails and calls)Maintaining accurate records by scanning and uploading documentationOpening and closing maintenance jobs on internal systemsAssisting with diary and call-out rota managementProviding general administrative support to the wider teamRequired Experience and Skills:Prior experience in a Facilities Management (FM) or maintenance environmentStrong background in finance-related admin: quotations, invoicing, purchase ordersExcellent organisational and multitasking abilitiesIT literate with the ability to quickly adapt to new systemsConfident communicator with strong interpersonal skillsProven administrative experience in a fast-paced office settingIf you're looking to join a close-knit team where your work is valued and you can grow within a stable company, we’d love to hear from you. To apply, please send your CV to Stacey at CBW Staffing Solutions for immediate consideration. ....Read more...
Type: Permanent Location: Southwark,England
Start: 28/05/2025
Salary / Rate: £35000 per annum
Posted: 2025-05-28 08:35:04
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Contract Support (Maternity Cover)Location: Dartford, KentSalary: Up to £28,000 per annum Are you an experienced Contract Support professional looking for your next opportunity? An exciting maternity cover opportunity has arisen for an experienced Contract Support to join a well-established Facilities Management company based in Dartford, Kent.
This role supports one of the company’s key contracts in the area, where delivering a first-class service is a top priority. The ideal candidate will have a strong background in Facilities Management and proven experience in a Contract Support role.
You will be responsible for a range of administrative and helpdesk duties, working closely with the Helpdesk Manager, liaising with engineers, and managing documentation and invoicing. Key Details:Hours: Monday to Friday, 8am to 5pmType: Office-based, maternity coverSalary: Up to £28,000 per annumStart Date: Immediate start requiredContract Type: Fixed-term (Maternity Cover)Key Responsibilities:Answer and manage phone calls supporting the facilities functionMonitor and maintain the FM Helpdesk inboxSchedule reactive maintenance and helpdesk call-outsOpen and close jobs, allocate tasks to engineersRaise purchase orders and process invoicesInput and manage data related to planned and reactive maintenanceSupport Office and Contract Managers with departmental objectivesRespond to queries in a timely and professional mannerProvide general administrative supportChase outstanding documentation and liaise with teams dailyRaise corrective maintenance tasks following completed PPMsOrganise day-to-day tasks to ensure key deliverables are metRequirements:Previous experience in a Contract Support roleBackground in Facilities ManagementStrong general administration skillsExperience using CAFM systemsMust be available to start immediatelyIf you're interested in this opportunity, please send your CV to Abbie at CBW Staffing Solutions. ....Read more...
Type: Permanent Location: Dartford,England
Start: 28/05/2025
Salary / Rate: £28000 per annum
Posted: 2025-05-28 08:33:04
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Engineering Planner - Glasgow - Salary up to £31,000 Key Responsibilities:Plan and assign daily tasks to the team.Help the team reach performance targets.Suggest ways to improve the service desk and help put those changes into action.Understand what’s in customer contracts and help meet agreed targets.Work closely with engineers and maintenance staff to make sure tasks are completed and planned maintenance (PPMs) is scheduled and carried out.Oversee daily performance of the engineering team, making sure work schedules and shift rotas are planned and shared clearly.Organise the ordering of spare parts and arrange times for them to be installed.Keep managers informed about any problems that may affect team performance.Build and maintain good working relationships with other departments.Learn and use the customer’s maintenance management system effectively.Follow all health and safety laws, company policies, and regulations.Use the correct personal protective equipment (PPE) when required, as per company guidelines.Report any unresolved safety concerns to a supervisor or the Health & Safety Manager.Person Specification:Friendly, helpful, and professional in customer interactions.Responds to enquiries promptly and appropriately refers/escalates issues.Builds strong relationships and adapts to meet customer needs.Delivers high-quality service and focuses on practical solutions.Punctual and dependable.Salary & Benefits:Salary up to £31,000.32 days holiday.Healthcare benefits.4% employer pension contribution. ....Read more...
Type: Permanent Location: Glasgow,Scotland
Start: 22/05/2025
Salary / Rate: £29000 - £31000 per annum
Posted: 2025-05-22 09:17:03
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Finance Assistant - FM service provider - Dartford, Kent - Up to £27,000 per annum depending on experience Are you a Finance Assistant looking for a new challenge?Do you have experience within finance?If so please read on... CBW are currently recruiting for a Finance Assistant looking to take on the next challenge.
One of our key clients is looking for a hardworking, ambitious individual to join the team and grow within the company. Hours of Work:Monday to Friday8am to 5pmKey Duties:To assist with areas of finance function and provide support where required.To assist with the management and reconciliation of the timesheet process for all engineers.To assist with aspects of accounting for company charges for Oyster Cards, Parking, Dart Charge, Congestion ChargeCode and Post Fuel invoices to relevant departments.Expenses forms for employees when needed.Daily Sales InvoicesAssist with credit control.Proactively manage the collection of the weekly timesheets and enter information correctly on spreadsheets to ensure correct payment of overtime for salaries.Expense claims weekly, ensuring all have correct receipts and are coded to correct department and nominal codes on sage.Ensure correct coding for contracts for Dart Charge, Congestion Charge, Parking ect and all are completed in the required time.Manage the filing of Purchase Ledger invoices and timesheets.Raise daily sales invoices, ensuring correct information is being processed to send to clients.Any other activities at the direction of the Finance Manager.Requirements:Ability to work to strict deadlines.Excellent communication and organizational skills.Highly competent in analysis and interpretation of information.Strong interpersonal skills, particularly in developing relationships with internal stakeholders.Diligent and accurateExcel spreadsheet skills basic Please send your CV to Stacey at CBW Staffing Solutions for more information. ....Read more...
Type: Permanent Location: Dartford,England
Start: 22/05/2025
Salary / Rate: £27000 per annum
Posted: 2025-05-22 08:53:05
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Recruit4staff are proud to be presenting their client, a leading food-based manufacturer in their search for a Accounts Administrator to work in their modern facility in Bridgnorth.DUE TO THE LOCATION YOU MUST BE ABLE TO DRIVE/ HAVE RELIABLE TRANSPORT For the successful Accounts Administrator our client is offering:
Competitive rate of £14.42 per hourPart time hours and days you can choose to suit you between 8:00AM-5:00PM, Monday-Friday, could have the option for more working hours in future Temporary - Permanent opportunity for the right candidate!Quarterly bonus after 6 monthsYearly bonus - Once permanentAdditional Holidays accrued yearly from 28 days per annum to 33 - Once PermanentCompany Pension - Once PermanentInternal Growth Opportunities
The role: Accounts Administrator:
Perform general clerical duties such as data entry, filing, and document managementHandle phone calls and correspondence with professionalismMaintain accurate records and databasesSupport the team with administrative tasks as requiredLiaise with customers to provide weekly and monthly compliance paperwork3-way invoice matching of all invoicesUsing SAGECreation of all customer invoices, Pro forma’s and Credit NotesVerifying and Posting of Supplier InvoicesError checking invoices and raising queries
What our client is looking for in an Accounts Administrator:
Proven experience in an administrative or office support role- ESSENTIALExperience working with invoices and credit notes - ESSENTIAL Working within an accounts role- ESSENTIAL Previous experience using SAGE - HIGHLY ADVANTAGEOUSStrong organisational skills with keen attention to detailExcellent phone etiquette and communication skillsAbility to computerise tasks efficiently
Key or similar Job titles:Office Administrator, Accounts Assistant, Office Clerk, Accounts Administrator Commutable from:Bridgnorth, Shrewsbury Wolverhampton, Kidderminster, Dudley, Worcester, Telford, Ludlow, Church Stretton, Much Wenlock, Wolverley, StourbridgeFor further information about this and other positions please apply now.This vacancy is being advertised on behalf of Recruit4staff (Wrexham) Limited who are operating as a recruitment agency, agent, agencies, employment agency or employment business. ....Read more...
Type: Permanent Location: Bridgnorth
Salary / Rate: £14.42 - 14.42 per hour + Temp to Perm role, Competitive Rate, Flexible working
Posted: 2025-05-21 12:35:40
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Recruit4staff is proud to be representing their client in their search for an Business Support Assistant to work in their office in Wrexham.For the successful Business Support Assistant, our client is offering:
£12.85 per hour Monday to Friday, Days role, 37 hours per week Possibility of a permanent contract for the right person Free Parking on site
The role - Business Support Assistant:
Serve as the main contact for all internal and external enquiries.Provide excellent customer service and reception cover.Enter, update, and retrieve data using internal systems and Microsoft packagesShare relevant information with staff and external partners.Organize and manage both electronic and paper filing systems.Handle mail, emails, and manage calendars/diaries.Monitor office supplies and report any shortages.Support basic finance tasks like invoice coding and petty cash.Schedule and organize meetings and take minutes.Keep accurate employee records (leave, sickness, etc.).Follow all relevant policies, including confidentiality health & safety and finance rules.
What our client is looking for in a Business Support Assistant:
Numerate and literate (Maths & English at GCSE Grade C or above) Technical skills: Computer literate, Proficient in Microsoft Office Packages including Outlook, Word and Excel - ESSENTIALAbility to work cross-functionallyAbility to multi-task, prioritize workload, and meet deadlinesAbility to think analytically and solve problems
Key skills or similar Job titles: Administrator, Admin, General Admin, General Administrator, Administrator, Admin Assistant, Administration Assistant Commutable From: Mold, Chester, Flint, Deeside, Oswestry. For further information about this and other positions please apply now This vacancy is being advertised on behalf of Recruit4staff (Wrexham)Limited who are operating as a recruitment agency, agent, agencies, employment agency or employment business. ....Read more...
Type: Contract Location: Wrexham
Salary / Rate: £12.85 - 12.85 per hour + Great working conditions, Free parking, Days role
Posted: 2025-05-21 10:52:33
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Workplace Coordinator - £35,000 per annum - Holborn, London - Permanent position CBW are currently recruiting for an experienced Workplace Coordinator to work with one of our key clients based in Holborn, London.
The main responsibility will be to assist the Facilities team in escorting corporate guests in and around the building.Brief Overview;Monday - Friday 8am - 5pm Up to £35k per annum Previous experience necessary Permanent positionKey duties & responsibilitiesTo coordinate the setup and breakdown of meeting roomsAssess the general cleanliness of floors, office space and meeting rooms, as well as the general working order of any equipment used and report any faultsKeeping a log of stock and ensuring all storerooms are clean and tidy.Ensuring that all deliveries follow the FM proceduresAssist with all deliveries relevant to and direct operatives to the correct location for pick up.To escort approved suppliers/contractors for works on floorsBe fully conversant with the building's emergency and evacuation proceduresAssisting with the moving equipment, boxes or deliveries when necessary.To be vigilant and carry out regular safety checks for floors, this includes maintaining the first aid boxes and ensuring they are fully stocked and reporting any issues.Other duties as may be reasonably assigned from time to time by the Facilities SupervisorEssentialExperience in a front-line position, dealing with customers.Demonstrated ability to communicate in a courteous and professional manner.Punctual and responsible attitude.A proactive approach to tasks.General awareness of health & safety issues.Personal Qualities:Be friendly and outgoing and have excellent personal presentations.Have excellent verbal communication skills.Be able to deal with people effectively and professionally at all levels.Be flexible, enthusiastic, with a can-do attitude.Be able to work as part of a team.Show initiative, and the ability to “think ahead” in any given situation.Be able to take and follow directions efficiently, often in time-pressured situations.Be able to work towards deadlines.Have an awareness of the corporate working environmentPlease send your CV to Abbie at CBW Staffing Solutions for more information. ....Read more...
Type: Permanent Location: Holborn,England
Start: 19/05/2025
Salary / Rate: £35000 per annum
Posted: 2025-05-19 15:45:13
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Contract Support - Tunbridge Wells, Kent - Up to £34,000 per annum Are you an experienced Contract Support looking for a new challenge? If so please read on...Exciting opportunity for an experienced Contract Support to work for an established Facilities company based in Kent.
The company provides maintenance for one of their leading contracts in the area and always aspires to provide a first class service.
The successful candidate will have a proven track record of working within Facilities Management.
Your main duties will consist of helpdesk, day to day administration tasks, working closely with the Helpdesk Manager chasing documentation/Invoices and answering calls and emails.Hours/details:Monday to Friday8am to 5pm Permanent position Up to £34,000 per annum Office based Important – Must have previous experience working in the role above and be able to start immediately.Responsibilities & Duties:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.Open and close jobsTo review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportChasing and liaison dailyRaising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilled Requirements:Contract Support experience Experience in FMGeneral AdministrationCAFM knowledgeIf interested, please send your CV across to Stacey at CBW Staffing Solutions. ....Read more...
Type: Permanent Location: Tunbridge Wells,England
Start: 16/05/2025
Salary / Rate: £34000 per annum
Posted: 2025-05-16 14:54:03
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Procurement Administrator – Middlesex (TW6) – 18-Month Fixed-Term Contract – £30,000 An excellent opportunity has arisen to join a well-established M&E company based in Middlesex.
CBW is currently recruiting for a motivated and detail-oriented Procurement Administrator to support the onsite procurement function.
In this role, you'll play a crucial part in supporting the Procurement team and wider business by handling a variety of administrative tasks.
This position is offered on an 18-month fixed-term contract, so applicants must be available to commit for the full duration. Working Hours:Monday to Friday: 09:00 – 17:00Hybrid: 4 days in the office / 1 day remoteKey Responsibilities:Manage and process all new supplier onboarding requests, ensuring compliance with internal procedures.Validate and upload required documentation via the Procurement system.Support stakeholders with raising purchase orders and ensuring correct processes are followed.Maintain high levels of accuracy when inputting data and managing multiple requests under time constraints.Monitor and manage the Procurement inbox daily, addressing queries and assigning tasks to relevant team members.Assist the Procurement Manager in maintaining audit-ready documentation and meeting compliance standards.Promote the use of the Preferred Supplier List (PSL) and maintain up-to-date contract and supplier records.Perform supplier spend analysis and reporting as needed.Coordinate with accreditation partners to provide necessary supplier information.Ensure suppliers meet onboarding and compliance requirements in line with business expectations.Identify and report potential issues that could impact service or product delivery.Contribute to procurement-related projects and initiatives, ensuring supply chain resilience and accessibility.Key Requirements:Proven experience as an administrator, ideally within a procurement function.Background in FM, M&E, or construction industries is highly desirable but not essential.Strong communication, stakeholder engagement, and negotiation skills.Confident in data analysis, reporting, and managing multiple priorities independently.Proficient in Microsoft Office, particularly Excel, Word, Outlook, Teams, and Office 365.Detail-oriented with excellent organisational and time management skills.Able to manage supplier-related projects from start to finish.Must be immediately available or able to start within one week and committed to a fixed-term contract.If you're a proactive and dependable administrator with a background in procurement and a keen eye for detail, we’d love to hear from you! ....Read more...
Type: Permanent Location: Middlesex,England
Start: 16/05/2025
Salary / Rate: £30000 per annum
Posted: 2025-05-16 09:16:05
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Contract Support Administrator - Salisbury - Up to £35,000 per annum Are you an experienced Contract Support looking for a new challenge? If so please read on...Exciting opportunity for an experienced Helpdesk Administrator to work for an established Facilities company based in Salisbury.
The company provides maintenance for one of their leading contracts in the area and always aspires to provide a first class service.
The successful candidate will have a proven track record of working within Facilities Management.
Your main duties will consist of helpdesk, day to day administration tasks, working closely with the Helpdesk Manager chasing documentation/Invoices and answering calls and emails.Hours/details:Monday to Friday8am to 5pm Permanent position £35,000 per annum Office based Important – Must have previous experience working in the role above and be able to start immediately.Responsibilities & Duties:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.Open and close jobsTo review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportChasing and liaison dailyRaising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilled Requirements:Contract Support experience Experience in FMGeneral AdministrationCAFM knowledge ....Read more...
Type: Permanent Location: Salisbury,England
Start: 15/05/2025
Salary / Rate: £35000 - £38000 per annum
Posted: 2025-05-15 14:16:06
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Helpdesk Administrator - Edinburgh - Salary up to £30,000 CBW is currently recruiting for an experienced and highly organised Helpdesk Administrator to join a busy, site-based facilities team in the heart of Edinburgh.
Working closely with the Contract Manager, the successful candidate will play a key role in ensuring the contract achieves 100% compliance across all maintenance, reactive, and quoted works.Key duties & Responsibilities:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.To review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportRaising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilledDepartmental administrative housekeeping Support with the provision of information in relation to internal procedures to enable the department to add value to the ContractRequirements:Minimum of 2 years' experience in an administrative role, ideally within a facilities or maintenance environment.Strong customer service and communication skills, with a professional and proactive approach.Good commercial awareness and experience with financial reporting.Proficient in Microsoft Excel (intermediate to advanced level) and general computer literacy.IOSH Managing Safely qualification (desirable).Salary & Benefits:Salary up to £30,000 (depending on experience)25 days annual leave plus bank holidaysCompany pension schemeMonday - Friday 8am to 5pm (In office) ....Read more...
Type: Permanent Location: Edinburgh,Scotland
Start: 13/05/2025
Salary / Rate: £28000 - £30000 per annum
Posted: 2025-05-13 14:23:03
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Repairs Co-ordinator - Billericay, Essex - £25,000 -28,000 per annum - Social Housing Contractor CBW are excited to recruit for a leading Social Housing/Construction contractor based in Billericay, Essex! If you are experienced within the Property Services industry, liaised with tenants & contractors and scheduled a team of operatives, we want to hear from you! Brief overview; Monday - Friday 8am -5pm £25,000 -28,000 per annum Permanent position Must have a background within the Social Housing industry Roles/Responsibilities;Managing calls on systemManaging operatives diariesGeneral administrationPlanning repairs and maintenance requests to the relevant operativeEnsure trade skill sets and location parameters are working effectivelyLiaising with operatives, tenants and the ClientDocument Control - Ensure worksheets are received and checkedWork towards individual and client KPI'sDeal with council and private housing contracts, planning and scheduling routine, essential and emergency property maintenance worksTracking and monitoring to completionLiaison with in-house and 3rd party engineers and tradesmen and council operatives to plan appointments, materials and logistics and reorganising of schedulesOrganisation of external supply companiesEnsuring all trades are readied and present on-site and works completed in-line with committed client completion datesBe able to work in a fast paced demanding role with constant collaboration with key stakeholders, clients, councils, housing agents, suppliers and tradesIf you are interested in applying for this role, please forward your CV across to Stacey at CBW Staffing Solutions! ....Read more...
Type: Permanent Location: Billericay,England
Start: 13/05/2025
Salary / Rate: £25000 - £28000 per annum
Posted: 2025-05-13 13:59:17
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Repairs Planner - Billericay, Essex - £25,000 -28,000 per annum - Social Housing Contractor CBW are excited to recruit for a leading Social Housing/Construction contractor based in Billericay, Essex! If you are experienced within the Property Services industry, liaised with tenants & contractors and scheduled a team of operatives, we want to hear from you! Brief overview; Monday - Friday 8am -5pm £25,000 -28,000 per annum Permanent position Must have a background within the Social Housing industry Roles/Responsibilities;Managing calls on systemManaging operatives diariesGeneral administrationPlanning repairs and maintenance requests to the relevant operativeEnsure trade skill sets and location parameters are working effectivelyLiaising with operatives, tenants and the ClientDocument Control - Ensure worksheets are received and checkedWork towards individual and client KPI'sDeal with council and private housing contracts, planning and scheduling routine, essential and emergency property maintenance worksTracking and monitoring to completionLiaison with in-house and 3rd party engineers and tradesmen and council operatives to plan appointments, materials and logistics and reorganising of schedulesOrganisation of external supply companiesEnsuring all trades are readied and present on-site and works completed in-line with committed client completion datesBe able to work in a fast paced demanding role with constant collaboration with key stakeholders, clients, councils, housing agents, suppliers and tradesIf you are interested in applying for this role, please forward your CV across to Abbie at CBW Staffing Solutions! ....Read more...
Type: Permanent Location: Billericay,England
Start: 13/05/2025
Salary / Rate: £25000 - £28000 per annum
Posted: 2025-05-13 11:50:06
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Contract Support - City of London - Up to £38,000 per annum Are you an experienced Contract Support looking for a new challenge? If so please read on...Exciting opportunity for an experienced Contract Support to work for an established Facilities company based in the City of London.
The company provides maintenance for one of their leading contracts in the area and always aspires to provide a first class service.
The successful candidate will have a proven track record of working within Facilities Management.
Your main duties will consist of helpdesk, day to day administration tasks, working closely with the Helpdesk Manager chasing documentation/Invoices and answering calls and emails.Hours/details:Monday to Friday8am to 5pm Permanent position Up to £38,000 per annum Office based Important – Must have previous experience working in the role above and be able to start immediately.Responsibilities & Duties:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.Open and close jobsTo review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportChasing and liaison dailyRaising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilled Requirements:Contract Support experience Experience in FMGeneral AdministrationCAFM knowledgeIf interested, please send your CV across to Abbie at CBW Staffing Solutions. ....Read more...
Type: Permanent Location: Bank,England
Start: 13/05/2025
Salary / Rate: £35000 - £38000 per annum
Posted: 2025-05-13 08:37:12
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Helpdesk Administrator – Canon Street £32-35,000 per annum | Office-Based | Permanent Role CBW Staffing Solutions are currently recruiting for a Helpdesk Administrator on behalf of a highly reputable, family-owned business based in the heart of London.
This is a fantastic opportunity to join a supportive and growing team in a newly refurbished office environment. Key Details:Location: Canon StreetSalary: Up to £32-35,000 per annum (dependent on experience)Working Hours: 08:00 – 17:00, Monday to FridayContract Type: Full-time, PermanentWork Arrangement: Fully office-basedRole Overview: As a Helpdesk Administrator, you will play a crucial role in supporting the day-to-day operations of the maintenance team.
You’ll be responsible for coordinating engineer schedules, managing internal systems, handling client communications, and processing financial documents such as purchase orders and quotations. Key Responsibilities:Liaising with clients, engineers, and internal staff to ensure smooth operationsManaging engineer diaries and scheduling appointments via internal systemsRaising and processing purchase orders and job quotesCoordinating with the maintenance supervisor to allocate daily tasksManaging incoming and outgoing communications (emails and calls)Maintaining accurate records by scanning and uploading documentationOpening and closing maintenance jobs on internal systemsAssisting with diary and call-out rota managementProviding general administrative support to the wider teamRequired Experience and Skills:Prior experience in a Facilities Management (FM) or maintenance environmentStrong background in finance-related admin: quotations, invoicing, purchase ordersExcellent organisational and multitasking abilitiesIT literate with the ability to quickly adapt to new systemsConfident communicator with strong interpersonal skillsProven administrative experience in a fast-paced office settingIf you're looking to join a close-knit team where your work is valued and you can grow within a stable company, we’d love to hear from you. To apply, please send your CV to Abbie at CBW Staffing Solutions for immediate consideration. ....Read more...
Type: Permanent Location: Bank,England
Start: 13/05/2025
Salary / Rate: £32000 - £35000 per annum
Posted: 2025-05-13 08:32:14
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Project Administrator - Bank, City of London - Up to £32k per annum CBW are currently looking for a dedicated and organized Project Administrator to join a leading Building Services provider based in the heart of London.
This is an exciting opportunity to be a part of a growing team in a company that values its employees and offers a dynamic and supportive work environment. If you have experience in facilities management or general administration and are looking for a new challenge, this could be the perfect opportunity for you! Hours of Work / Details:Hours: 08:00 am to 5:00 pmDays: Monday to FridayLocation: Office-based in Bank, London. Position Type: PermanentSalary: Up to £32,000 per annumKey Duties: As a Project Administrator, you will play a key role in ensuring smooth daily operations for the team and clients.
Your responsibilities will include:Liaising with clients and internal employees to ensure tasks are carried out effectively and on timeManaging diary appointments using internal software to schedule jobs for engineersRaising Purchase Orders and coordinating the ordering of parts and services for engineersCreating and processing quotes and ensuring all details are accurateCommunicating with supervisors to arrange engineers' schedules and job allocationsScanning, filing, and uploading documents to internal systems to maintain accurate recordsManaging emails and handling both incoming and outgoing phone calls professionallyOpening and closing jobs in the internal system and ensuring records are up-to-dateSupporting the call-out rota for engineers and assisting with ad-hoc admin tasks as requiredRequirements:Previous experience working in a Facilities Management (FM) environment is highly desirableExperience with Finance processes such as raising quotes, invoicing, and managing purchase ordersSolid general administration experience with excellent organizational skillsIT proficiency and the ability to quickly learn new systemsStrong attention to detail and ability to multitask effectivelyA proactive, solution-focused attitude with excellent communication skills What We Offer:Competitive salary of up to £32,000 per annumNewly refurbished office in Bank with a welcoming work atmosphereFull training and support to ensure your success in the role If you are a motivated and experienced administrator looking for a stable and rewarding role with an established company, we’d love to hear from you! Please send your CV to Abbie at CBW Staffing Solutions for more information or to apply. We look forward to hearing from you soon! ....Read more...
Type: Permanent Location: Bank,England
Start: 12/05/2025
Salary / Rate: £28000 - £32000 per annum
Posted: 2025-05-12 15:23:06
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Recruit4staff is proud to be representing their client, a well-known recycling firm in their search for an Administrator to work from their Denbigh based facility.For the successful Administrator our client is offering:
Pay Rate up to £12.85 p/hour Monday to Friday 08:00 - 16:00 Temporary roleImmediate start
The role - Administrator:
Undertake reception and/or greeting duties, answering routine telephone and face to face enquiriesProvide routine clerical support e.g.
photocopying, filing, faxing, emailing, completing routine formsMaintain manual and computerized records/management information systems, following instruction, as deemed appropriate to level, experience and client database task gradingAttend and participate in relevant meetings as requiredAssist in maintaining the office stationery supplies and keeping the stock room tidyOrganize meetings (including booking rooms, making travel / accommodation arrangements etc);
What our client is looking for in a Administrator
Administration experience - ESSENTIALGood Customer Service - ESSENTIALGood numeracy/literacy skills
Key skills or similar Job titles: Administration, Customer Service, Warehouse Operations, Operations Administration Commutable From: Denbigh, Rhyl, St Asaph, Trefnant For further information about this and other positions please apply now This vacancy is being advertised on behalf of Recruit4staff (Wrexham) who are operating as a recruitment agency, agent, agencies, employment agency or employment business. ....Read more...
Type: Contract Location: Denbigh
Salary / Rate: £12.85 - 12.85 per hour + Temp , day shift, free parking
Posted: 2025-05-12 15:14:15
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Senior Contract Support – Chiswick Park, West LondonLeading FM Service Provider | Up to £40,000 per annum | Permanent Opportunity Are you an experienced Contract Support professional seeking a fresh challenge within the Facilities Management (FM) sector? Looking for an opportunity to join a forward-thinking company on a unique site in West London? If so, we’d love to hear from you. CBW Staffing Solutions are currently recruiting on behalf of a well-established building services provider for a Senior Contract Support to be based at a prestigious site in Chiswick Park.
This is a fantastic permanent opportunity to join a high-performing team and take ownership of a dynamic and varied role. Role Details:Location: Chiswick Park, West LondonContract Type: PermanentWorking Hours: Monday to Friday | 08:00 – 17:00Key Responsibilities:Minimum 2 years’ experience within a demanding Service & Maintenance environmentConfident user of CAFM systems and understanding of PPM/reactive processesCoordinate and manage PPM and reactive works to meet contractual and company SLAsOversight of P&L performance on large commercial contractsProvide hands-on support to the Contract Manager across all works and contract-related tasksConduct detailed audits to ensure compliance and enable smooth invoicing processesTrack all reactive and additional works to ensure completion within agreed timeframesResponsible for raising quotes based on Contract Manager costing sheetsServe as the main point of contact for all PPM-related coordination, tracking monthly hours and ensuring timely closureLiaise with engineers and subcontractors to maintain high standards of workAdaptable, well-organised, and capable of multitasking in a deadline-driven environmentProduce clear and detailed reports using Microsoft Excel and WordSupport invoicing processes to ensure transparency and timely billingWillingness to work overtime when requiredKey Requirements:Strong working knowledge of CAFM systemsExcellent attention to detail and due diligenceFinancial acumen with experience managing budgets and invoicingProficiency in Microsoft Word, Excel, and OutlookExcellent communication and interpersonal skillsPrevious experience working within Facilities ManagementAbility to manage engineers and subcontractor relationships effectively ....Read more...
Type: Permanent Location: Chiswick,England
Start: 09/05/2025
Salary / Rate: £37000 - £40000 per annum
Posted: 2025-05-09 09:20:10
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Contract Administrator - Edinburgh City Centre - Salary up to £31,000 DOE CBW is currently recruiting for an experienced and highly organised Contract Administrator to join a busy, site-based facilities team in the heart of Edinburgh.
Working closely with the Contract Manager, the successful candidate will play a key role in ensuring the contract achieves 100% compliance across all maintenance, reactive, and quoted works. Key Responsibilities:Support the Contract Manager with performance reporting and compliance tracking.Deliver excellent service by understanding and responding to both internal and external customer needs.Maintain accurate and up-to-date records across internal and external systems.Operate the helpdesk: logging, distributing, and closing reactive maintenance tasks.Keep all maintenance asset documentation compliant with health & safety and contract standards.Assist in the production of monthly contract reports.Raise purchase orders for subcontractors handling annual maintenance and specialist reactive works.Generate and manage quotes through to completion within the in-house system.Ensure full compliance with company policies and procedures.Person Specification:Minimum of 2 years' experience in an administrative role, ideally within a facilities or maintenance environment.Strong customer service and communication skills, with a professional and proactive approach.Good commercial awareness and experience with financial reporting.Proficient in Microsoft Excel (intermediate to advanced level) and general computer literacy.IOSH Managing Safely qualification (desirable).Salary & Benefits:Salary up to £30,000 (depending on experience)25 days annual leave plus bank holidaysCompany pension schemeMonday - Friday 8am to 5pm (In office) ....Read more...
Type: Permanent Location: Edinburgh,Scotland
Start: 06/05/2025
Salary / Rate: £25000 - £30000 per annum
Posted: 2025-05-06 16:40:11
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Contract Administrator – Facilities Helpdesk - £25,000 - £27,000 per annum An exciting opportunity has arisen for a Contract Administrator to join a facilities management team based in North Lanarkshire.
Reporting to the Helpdesk Supervisor, this role is vital to the effective delivery and coordination of helpdesk services. As a Contract Administrator, you'll play a key role in task planning through the CAFM system, ensuring smooth communication between mobile engineers, suppliers, and management, while monitoring job progress across all building services. Key Responsibilities:Liaise with mobile engineers, supply chain partners, and facilities managers regarding job progress.Follow up on outstanding jobs with engineers and subcontractors; participate in review meetings with Facilities Managers.Generate weekly reports for the Helpdesk Supervisor and Business Support Manager.Monitor compliance with SLAs, escalate performance issues where required, and communicate updates to internal stakeholders.Support Facilities Services Managers, Helpdesk Supervisor, and Business Support Manager with contract management and supplier coordination.Log and manage tasks using the CAFM system (Concept Evolution), receiving requests via phone, email, in-person, or directly through the system.To be considered;Previous experience in a helpdesk or administration role, ideally using a CAFM system.Strong communication and organisational skills.Confidence in dealing with client representatives.Proficiency in Microsoft Office (intermediate level or higher).Ability to meet tight deadlines and manage competing priorities.Flexibility for hybrid working arrangements. ....Read more...
Type: Permanent Location: Motherwell,Scotland
Start: 06/05/2025
Salary / Rate: £25000 - £27000 per annum
Posted: 2025-05-06 14:45:05
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Maintenance Administrator – Tunbridge WellsUp to £32,000 per annum | Office-Based | Permanent Role CBW Staffing Solutions are currently recruiting for a Maintenance Administrator on behalf of a highly reputable, family-owned business based in the heart of Tunbridge Wells.
This is a fantastic opportunity to join a supportive and growing team in a newly refurbished office environment with on-site parking. Key Details:Location: Tunbridge WellsSalary: Up to £32,000 per annum (dependent on experience)Working Hours: 08:00 – 17:00, Monday to FridayContract Type: Full-time, PermanentWork Arrangement: Fully office-basedParking: Secure, on-site parking availableRole Overview: As a Maintenance Administrator, you will play a crucial role in supporting the day-to-day operations of the maintenance team.
You’ll be responsible for coordinating engineer schedules, managing internal systems, handling client communications, and processing financial documents such as purchase orders and quotations. Key Responsibilities:Liaising with clients, engineers, and internal staff to ensure smooth operationsManaging engineer diaries and scheduling appointments via internal systemsRaising and processing purchase orders and job quotesCoordinating with the maintenance supervisor to allocate daily tasksManaging incoming and outgoing communications (emails and calls)Maintaining accurate records by scanning and uploading documentationOpening and closing maintenance jobs on internal systemsAssisting with diary and call-out rota managementProviding general administrative support to the wider teamRequired Experience and Skills:Prior experience in a Facilities Management (FM) or maintenance environmentStrong background in finance-related admin: quotations, invoicing, purchase ordersExcellent organisational and multitasking abilitiesIT literate with the ability to quickly adapt to new systemsConfident communicator with strong interpersonal skillsProven administrative experience in a fast-paced office settingIf you're looking to join a close-knit team where your work is valued and you can grow within a stable company, we’d love to hear from you. To apply, please send your CV to Abbie at CBW Staffing Solutions for immediate consideration. ....Read more...
Type: Permanent Location: Tunbridge Wells,England
Start: 06/05/2025
Salary / Rate: £32000 per annum
Posted: 2025-05-06 09:17:04
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Helpdesk Administrator - Facilities Provider - North Lanarkshire - Salary £27,000 CBW has an exciting opportunity to work for an established FM service provider situated in North Lanarkshire. The successful candidate will have a proven track record in Facilities Management with an administration / helpdesk role.
Your duties will include all aspects of helpdesk, day to day administration tasks, working closely with the Helpdesk Manager chasing documentations/Invoices and answering calls and emails.
In return the company is offering a competitive salary, further training and the opportunity to work for a great company!Key duties & Responsibilities:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.To review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportRaising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilledDepartmental administrative housekeeping Support with the provision of information in relation to internal procedures to enable the department to add value to the ContractRequirements: Previous Facilities & Maintenance Helpdesk experience would be idealExcellent and professional telephone mannerExcellent customer service skillsTime ManagementThe capacity to think ahead, plan and prioritise own workloadThe ability to work under pressure and meet deadlinesComputer literacyThe ability to work as part of a teamWork safely in accordance with the company's current health and safety policy and procedures.A positive approach, with the determination to succeedSalary & Benefits:£27,000Hybrid opportunity25 days holiday plus bank holidays Company pension ....Read more...
Type: Permanent Location: North Lanarkshire,Scotland
Start: 02/05/2025
Salary / Rate: £27000 per annum
Posted: 2025-05-02 17:28:05
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Transport Administrator – East Kilbride – Earn £15.36 p/h – Full Time - Immediate Start – Apply Now!Are you looking for an exciting new opportunity? Are you a night owl? Ignition Driver Recruitment are looking for Transport Administrators in Glasgow to work with our client, who is one of the UK's leading supermarket chains.
We are specifically recruiting for the night shift and you must be able to demonstrate experience working in a Transport environment. If you live in Glasgow, Motherwell, New Lanark, East Kilbride, Eaglesham or other surrounding areas etc then why not apply today? You should check you can travel to site before you apply. Employee Benefits: Competitive Salary: £15.36 per hourImmediate Starts: Begin earning immediatelyWeekly Pay: Payday every FridayOvertime Opportunities: Boost your earningsExcellent Facilities: Comfortable break areasVending machinesSubsidised canteenFree, secure car parkingProfessional Development:Full trainingFree upskilling opportunitiesCareer Growth: Excellent opportunitiesHours: Full-time hours (working any 5 over 7 on the night shift) Roles & Responsibilities: Providing administrative support in the Transport Office at nightBriefing and de-briefing driversHanding out vehicle keys and keeping records for the sameMonitoring incoming communications and actioning requirements/requestsUpdating the Warehouse Management System (WMS) and other software systemsMonitor and ensure compliance in all working processesProvide cover support for the Transport team in the event of absenceThis role may require other duties, so it would be beneficial if you were flexible and willing to learn new skills. Working Hours: Our client is looking for someone to work the night shift, any 5 out of 7 so apply today to discuss your options with our Recruitment team. About you: If you are a hard-working individual, who relishes a new challenge, we would love to hear from you. This role would suit someone who has some experience in being a Transport Administrator, Transport Planner, Driver planner, Admin, Clerk, Administrative Assistant, Logistics Coordinator, Operations Coordinator, Transport specialist etc You will be a UK resident and will be able to travel to and from the site for your shift.
We are unable to assist with VISA applications and cannot assist with relocation. Interested?If you are looking for a new opportunity, and have previous experience working in Administration and ideally within a Transport Office, why not click to apply today? ....Read more...
Type: Contract Location: Glasgow,Scotland
Start: 02/05/2025
Duration: On-going
Salary / Rate: £15.36 p/h
Posted: 2025-05-02 16:04:04
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Asset Coordinator - Remote Working position - £35-38,000 per annum CBW are looking for an Asset Coordinator to join a leading Facilities Management company.
The position would be remote, and would require travel for meetings once a monthh. Job Purpose Ensure that all asset and asset-management data across the national client estate is relevant, current and complete so it can be trusted for analysis and decision- making.
The coordinator will also support Asset Information Management, Change Control, Capital & Operational Investment Planning, Forward Maintenance Planning, Asset Strategy Development Support, PPM Integrity & Compliance, CMMS/CAFM data-import UAT, audits and wider process management. The role sits on a clear professional-development roadmap within Asset Management, offering significant opportunities for growth and progression within a Global Account. Key Responsibilities - Maintain accurate, validated asset-management data sets to agreed standards and timelines.- Act as asset change-control gatekeeper: receive, record, quality-assure and route change data from multiple internal/external stakeholders.- Govern and improve Asset Information Management processes, ensuring rigorous adherence to data-management and change-control protocols.- Provide data and insight to enable Capital Investment Planning and Operational Investment Planning activities.- Support PPM Integrity & Compliance by aligning asset data with statutory and SFG20 requirements.- Lead or assist with CMMS/CAFM data-import User Acceptance Testing (UAT) for system changes and new integrations.- Plan and carry out periodic data-integrity and process audits; report findings and track corrective actions.- Produce scheduled and ad-hoc asset data reports, dashboards and KPIs (Excel / Power BI / VBA).- Maintain end-to-end documentation of asset-data processes and continuously seek efficiencies.- Build strong working relationships with the integrator, supply chain and PPM delivery teams to keep asset data evergreen.- Contribute subject-matter expertise to cross-functional projects and other tasks delegated by the Head of Asset Intelligence. Knowledge, Skills & Experience – Essential - Solid understanding of Facilities Management and building-services assets.- Advanced skills in MS Excel, Power BI and VBA.- Proven experience with CAFM / CMMS / EAM platforms (data structures, imports, reporting).- Ability to manipulate and interpret complex, high-volume datasets quickly and accurately.- Meticulous attention to detail; quality-driven mindset.- Excellent planning and organisational ability; able to juggle multiple priorities.- STEM qualification – Level 3 (A-level / BTEC) or higher.- Working knowledge of statutory & industry frameworks (e.g., SFG20, FM legislation).- Member of the Institute of Asset Management (or commitment to achieve membership within 12 months). If interested, please apply or send your CV directly to Abbie at CBW Staffing Solutions. ....Read more...
Type: Permanent Location: London,England
Start: 02/05/2025
Salary / Rate: £35000 - £38000 per annum
Posted: 2025-05-02 13:10:13
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We are actively seeking a dedicated Office Administrator to join the dynamic team of a renowned furniture company based in Yate. With a commitment to delivering excellence in craftsmanship and customer service, they offer a diverse range of furniture products to enhance living and workspaces across the region.Administrator (based in Yate), Salary: £20-£25kIn this role, you will be instrumental in ensuring the seamless functioning of administrative operations.
From managing office supplies to providing support to various departments, you will play a pivotal role in maintaining efficiency and productivity.Here's what you'll be doing:Handling office operations and procedures efficiently.Managing incoming calls and emails, redirecting inquiries appropriately.Maintaining accurate records, databases, and filing systems.Offering administrative support across different departments as needed.Coordinating meetings and appointments, managing schedules effectively.Providing exceptional customer service by addressing inquiries promptly.Here are the skills you'll need:Strong organizational and time management abilities.Attention to detail and accuracy in work.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Excellent communication skills, both verbal and written.Ability to multitask and prioritize tasks effectively.Previous experience in an administrative role is advantageous but not essential.Here are the benefits of this job:Competitive salary of £20-£25k DOEOpportunity to work in a dynamic and growing industry.Supportive and collaborative work environment.Potential for career advancement and skill development.Work Permissions: Candidates must have the right to work in the United Kingdom.
Visa sponsorship is not available for this position. ....Read more...
Type: Permanent Location: Yate,England
Start: 02/05/2025
Salary / Rate: £20k - £25k
Posted: 2025-05-02 11:24:04
